GENERAL PRIVACY POLICY

Okehampton and District Agricultural Association (“the Association”) is committed to the principles of the General Data Protection Regulation (GDPR) and we recognise that the correct and lawful treatment of your personal information will maintain confidence in our Association, and help to secure its success for future generations. Everyone has rights with regard to the way that their personal information is handled.

During the course of our activities we will collect, store and process personal information and/or data about our supporters, suppliers and other third parties and will do so in a lawful manner.

We may need to share this information with relevant regulatory or similar other bodies, but we will only do this to ensure that the Association remains compliant with its obligations and so as to allow us to continue to deliver a successful Agricultural Show.

We will only ever obtain information from you that is appropriate and which does not constitute an invasion of your privacy.  We will only ever process that information if it is within our legitimate interests to do so.  The Association will retain such data as is necessary to meet our legal obligations, or if there is some other legitimate reason for our doing so.

You are entitled to know what information the Association holds about you and to have it corrected if it is inaccurate or incomplete.

You have the right to request the removal of your personal information where there is no legitimate reason for us to continue to hold it.  You also have the right to restrict the use of your information in certain circumstances.

If you make purchases of entry tickets to the Association's Show through Bradsons Event Services (“Bradsons”) both the Association and Bradsons will be using your personal information.

In the first instance, requests regarding your personal information should be made to the Show Secretary by email to:-

info@okehamptonshow.co.uk

Or in writing to:

Mrs A Heywood, Show Secretary, Okehampton & District Agricultural Show, Stamford Lodge, Stratton, Bude. EX23 9AY

PRIVACY POLICY – WEBSITE AND COOKIES

We are committed to safeguarding the privacy of our website visitors: this policy sets out how we will treat your personal information.

 

Our website uses cookies.  We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website.

 

1. What information do we collect 

 

We may collect, store and use the following kinds of personal information:

(a)  information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, website navigation)

(b)  information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters

(c)  any other information that you choose to send to us

 

2. Cookies

 

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser.  The identifier is then sent back to the server each time the browser requests a page from the server.  This enables the web server to identify and track the web browser.

 

We may use both “session” cookies and “persistent” cookies on the website. Session cookies will be deleted from your computer when you close your browser.  Persistent cookies will remain stored on your computer until deleted or until they reach a specified expiry date.

 

We will use the session cookies to keep track of you whilst you navigate the website.  We will use the persistent cookies to enable our website to recognise you when you visit, keep track of your preferences in relation to your use of our website.

 

We use Google Analytics to analyse the use of this website.  Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers.  The information generated relating to our website is used to create reports about the use of the website.  Google will store this information.  Google's privacy policy is available at:

http://www.google.com/privacypolicy.html.

 

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies.  For example, in Internet Explorer (version 9) you can refuse all cookies by clicking “Tools”, “Internet options”, Privacy” and selecting “Block All Cookies” using the sliding selector.  Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

 

3. Using your personal information

 

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

 

We may use your personal information to:

(a)  administer the website;

(b)  improve your browsing experience by personalising the website;

(c)  enable your use of the services available on the website;

(d)  send you email notifications which you have specifically requested;

(e)  send you our newsletter or other marketing communications relating to our business which we thnk may be of interest to you where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications);

(f)   provide third parties with statistical information about our users – but this information will not be used to identify any individual user:

 

We will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing.

 

4. Disclosures

 

We may disclose your personal information to any of our employees, officers, agents, suppliers or sub-contractors insofar as is reasonably necessary for the purposes set out in this privacy policy.

 

In addition, we may disclose your personal information;

(a)  to the extent that we are required to do so by law;

(b)  in connection with any ongoing or prospective legal proceedings;

(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purpose of fraud prevention and reducing credit risk);

 

5. International data transfers

 

Information that we collect may be stored and processed in and transferred between any countries in which we operate in order to enable us to use the information in accordance with this privacy policy.

 

In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world.  We cannot prevent the use or misuse of such information by others.

 

6. Security of your personal information

 

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. 

 

7. Policy amendments

 

We may update this privacy policy from time to time by posting a new version on our website.  You should check this page occasionally to ensure that you are content with any changes.

 

8. Your rights

 

You may instruct us to provide you with any personal information that we hold about you.  Provision of such information will be subject to:

(a)  the supply of appropriate evidence of your identity

 

You may instruct us not to process your information for marketing purposes, by sending an email to us.  In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

 

9. Third party websites

 

The website contains links to other websites.  We are not responsible for the privacy policies or practices of third party websites.

 

10. Updating information

 

Please let us know if the personal information which we hold about you needs to be corrected or updated.

 

11. Contact

 

If you have any questions about this privacy policy or our treatment of your personal information, please write to us by email to: info@okehamptonshow.co.uk  or by post to:  Mrs A Heywood, Show Secretary, Okehampton & District Agricultural Association, Stamford Lodge, Stratton, Bude, EX23 9AY.

© 2020  Okehampton Show

PRIVACY POLICY – WEBSITE AND COOKIES